Communications and Marketing

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Communications Board

The Communications Board is the advisory board for issues concerning the publishing of the College newspaper, The Prospector, and the College literary magazine, Colours. The Communications Board assists the editors of the publications in establishing editorial policy. The Board hears grievances against student publications and media and makes recommendations for responses to these grievances.

The Communications Board uses the Carroll College Mission Statement as the guide for establishing editorial policy, which expresses:

A commitment to freedom of inquiry;
A special obligation to recognize and respect the teachings of the Catholic Church;
A respect for each individual person’s right to life, to personal and social dignity, and equality of opportunity;
A recognition of call to service of the College community; and
A commitment to allow open participation and dialogue by members of all religious faiths and all persons of good will.

The membership of the Board is composed of the student editors of the publications, the Director of Student Activities and Leadership, two student representatives chosen by the ASCC, one member of the ASCC executive branch, and the advisors of the publications. The chairperson shall be elected from among the members.

External Speakers

Carroll College is committed to providing a campus-wide intellectual environment in which faculty, students, and other members of the College community are encouraged to seek truth, develop critical thinking, and make responsible decisions. To achieve these objectives, members of the college community must be free to engage the full range of views on a variety of subjects. Even unwelcome or controversial views need to be heard, discussed and analyzed. Therefore, neither agreement with Catholic teaching nor the desire to avoid offense should be the guiding principles for the invitation of speakers to campus or in the organization of campus programs by academic departments, organized faculty groups and other College organizations. In extending such invitations, however, members of the College community have an obligation to respect the special aims and objectives of Carroll College as described in the statement of mission. Here is the link to the External Speaker Policy: https://www.carroll.edu/public/external-speaker-policy

Obscene and Harassing Communication

A student who receives any electronic, phone, verbal, or social media communication of a questionable nature should follow these guidelines:

Don’t talk to nuisance callers/messengers; they are looking for an audience.
Hang up if the caller does not say anything, does not give an identity, or uses improper language.
Report threatening communication immediately to the Director of Campus Safety and Security, the Dean of Students, and/or call the police.

Parents, Communication with

Carroll College views students as adults with the primary responsibility for the quality of their educational experience and the fulfillment of expectations that are accepted when a student enrolls at the college. The college administration, faculty and staff do realize the deep concern that parents hold for the total development of a son or a daughter. In recognition of that interest, Carroll expects that students will initiate communication with their parents when enrollment is threatened or discontinued, or when circumstances exist that seriously jeopardize the student. When deemed necessary, a representative of the college may communicate with parents in relation to the following: discontinuation of enrollment; alleged violation of a college regulation that is likely to result in suspension or expulsion from the college; disciplinary probation with sanctions; absence from campus when there is reason to be concerned about the student’s well-being; and serious physical or mental health issues.

Photograph, Video and Audio Recordings of Students

Carroll College and its representatives will take photographs, videos and audio recordings of campus life and activities—including athletic events, classroom teaching, extracurricular activities and students in public or common areas—for use and publication in print, on television and radio, and in electronic and online media such as the college’s website, YouTube and other social media channels, and podcasts. If you object to your image or voice being used by the College, provide advance notice to any photographer, videographer or audiotape technician that you withhold your consent. Anyone who does not provide such notice as stated above is deemed to have consented to their images and audio recordings released for the stated purposes.

Postings and Notices

The purpose of this policy is to manage the physical posting of materials on campus in a way that ensures the appropriate use of available space, prevents the defacing of college property, and reduces unnecessary expenditures of college resources used to repair and/or replace college property.

Bulletin boards are one of the major means of communication on campus. All student organizations and department postings on the Carroll College campus must be approved and stamped in the Office of Student Life in Borromeo Hall room 131 prior to placement. Off-campus or commercial advertisers may also submit materials for consideration. Such materials must also be approved and stamped in the Office of Student Life prior to placement. Postings must contain all information that is relevant to the event and must contain the name(s) of the sponsoring organization. Postings must be consistent with the mission and values of Carroll College. The Athletics office must approve all PE Center notices prior to placement. Notices will be posted on bulletin boards located near each entrance for a maximum of 30 days. Notices may not exceed a size of 8 ½” x 11”. There are no public bulletin boards in the residence halls.

Any other messaging efforts (outdoor banners, sidewalk chalk, lawn signs, etc.) need prior approval from Student Life. Requests to reserve an information table in the upper level of the Campus Center must be submitted in advance to Campus Events and Conference Services.

The content of all postings and messaging must not portray individuals or groups in a demeaning or discriminatory manner, be libelous, violate copyright law, contain any material that is inconsistent with the community values and policies of Carroll College, or violate any other Carroll College policy. We reserve the right to decide whether to approve materials for posting. Unauthorized postings will be removed and destroyed.

Social media refers to online tools and services that allow any Internet user to create, share and publish content. Popular social media tools include Facebook, Twitter, LinkedIn, blogs, YouTube, Instagram, and Snapchat, to name a few.

Students are prohibited from using any electronic device to transmit material that is threatening, obscene, disruptive, or sexually explicit, and/or that can be construed as harassment or disparagement of others based upon their race, color, national origin, sex, gender, gender identity, sexual orientation, disability, age, religion, culture, ancestry, or political beliefs. Depending upon the specific behavior in question, the EO/Non-Discrimination Policy may be applicable as well.
Maintain respectful discourse and acceptable behavior online. This includes objectionable/inflammatory language or pictures (ethnic/racial slurs, offensive comments, defamatory comments, personal insults, etc.).
Anything communicated through social media should not disrupt the learning atmosphere, educational programs, school activities, and/or infringe on the rights of others.
Do not violate privacy, confidentiality, or legal guidelines. Do not publish, post, or release information that is considered confidential or private.
Protect yourself and others by not revealing private, confidential, or sensitive information.
Ask permission before posting pictures, audio or videos of others.

Speaker Policy Disclaimer

Carroll College seeks to provide a campus intellectual environment that encourages the pursuit of truth, critical thinking, and responsible decision-making. External guest speakers are invited to campus in order to contribute to these goals at events when the public is often invited to participate. Carroll College neither agrees nor disagrees necessarily with the views expressed, but rather provides a forum so that each person attending may hear and discuss the ideas and opinions expressed.

Travel Solicitation

In order to avoid questions of liability for Carroll College in connection with travel solicitation and to be able to inform student travel promoters of potential problems with such promotions, all student travel solicitations must be registered with the Student Activities Office. This registration does not imply any endorsement by Carroll College of the travel agency, representative, or trip. Carroll College’s name cannot be used on any travel venture without the written permission of the appropriate college officer.